AI Quoting Agents That
Price Jobs Instantly
Your customers want pricing now, not tomorrow. Our AI quoting agents calculate estimates in real time on phone calls and on your website. Capture the lead, deliver the price, and book the job before they call your competitor.
Customers Want Instant Pricing. You Lose Them If They Have to Wait.
When a homeowner calls about an AC repair, they want to know what it costs before they commit. When a business owner asks about a service, they expect a ballpark before scheduling an on-site visit. The problem is that most service businesses cannot provide instant pricing. The call goes to voicemail, or the receptionist says "we'll get back to you with a quote," and by the time you follow up, the customer has already called three competitors and booked with whoever answered first.
AI quoting agents solve this by calculating estimates in real time, either on the phone or through an interactive calculator on your website. The customer gets a price immediately, and you capture the lead before they move on. Speed wins in service businesses, and instant quoting is the ultimate competitive advantage.
Voice Quoting and Website Quoting, Working Together
We offer two ways to deliver instant pricing to your customers. Both capture lead information automatically and integrate with your existing systems. Most clients deploy both for maximum coverage.
Voice Quoting Agent
Our AI voice agent handles pricing conversations live on the phone. When a customer calls and asks "how much does it cost to replace a 3-ton AC unit?" the agent asks the right qualifying questions: what type of system, what is the square footage, how old is the current unit, are there any access complications? Based on the answers, it calculates a price range using your actual pricing rules and delivers it during the call. The customer gets their answer immediately, and the lead is captured with all the details your team needs to follow up or schedule the job.
Website Quote Calculator
An interactive pricing tool embedded on your website that guides visitors through a series of questions and delivers an instant estimate. The visitor selects their service type, enters relevant details like square footage or project scope, and receives a price range in seconds. While calculating the quote, the tool captures their name, phone number, and email so your team can follow up. It works 24/7, converts website visitors into qualified leads, and gives prospects a reason to stay on your site instead of bouncing to a competitor.
From Your Pricing Rules to Instant Estimates
We diagnose your pricing structure, design the quoting logic, and deploy it across voice and web channels. The entire setup is based on your actual pricing rules, ensuring accuracy and consistency.
Configure Your Pricing Rules
We work with you to map out your complete pricing structure. What factors determine cost? Square footage, service type, equipment age, materials, labor hours, complexity modifiers? We translate your pricing logic into rules the AI can apply consistently. If your estimator can calculate it, our AI can too, and it will do it in seconds instead of hours.
AI Handles the Math
When a customer provides their project details, whether on the phone or through your website calculator, the AI applies your pricing rules in real time. It accounts for all the variables, applies any adjustments for complexity or special conditions, and delivers a price range that reflects your actual rates. The estimate is accurate enough to set expectations while leaving room for final adjustments after an on-site assessment.
Lead Captured Automatically
Every quote request is automatically logged as a lead in your system. The AI captures the customer's contact information, service details, quoted price range, and any notes from the conversation. Your team gets a notification with everything they need to follow up, schedule a site visit, or close the job. No lead falls through the cracks because every interaction is tracked and routed.
AI Quoting Across Industries
Every service business has a pricing structure that can be translated into AI quoting logic. Here is how it works in practice across different industries.
HVAC
The AI asks about system tonnage, age of the current unit, type of service needed (repair, maintenance, or replacement), home square footage, and any known issues. It calculates a price range based on your rate card for each combination. A customer calling about a 3-ton AC replacement in a 2,000 square foot home gets an instant estimate that accounts for equipment cost, labor, and any complexity factors like attic access or ductwork modifications.
Legal
For law firms, the AI qualifies the case type (personal injury, family law, criminal defense, business litigation) and assesses complexity based on the details provided. It can quote consultation fees, retainer ranges, and flat-rate services instantly. The AI also conducts preliminary intake, capturing case details that help the attorney prepare before the first meeting. This reduces the time from inquiry to engagement and captures leads that would otherwise shop multiple firms.
Contractors
General contractors, roofers, painters, and remodelers can all benefit from AI quoting. The AI asks about project scope, square footage, materials preference, timeline, and special requirements. For a painting estimate, it factors in room count, ceiling height, surface condition, and paint quality. For roofing, it considers roof size, pitch, material type, and tear-off requirements. Every estimate uses your actual pricing formulas, not generic industry averages.
Common Questions About AI Quoting
What if my pricing is too complex for AI?
If a human can calculate it, AI can calculate it. We have built quoting agents for businesses with dozens of variables, conditional pricing tiers, seasonal adjustments, and geographic modifiers. The key is that we start by mapping your existing pricing logic, however complex, into rules the AI can apply. For situations where an exact quote is not possible without a site visit, the AI provides an accurate range and books the appointment for a final assessment.
Can I update pricing without rebuilding the agent?
Absolutely. Your pricing rules are stored in a configuration that you can update at any time. Need to raise rates by 10 percent? Change a number. Want to add a seasonal surcharge? Add a rule. The AI automatically applies the updated pricing on the next call or website interaction. No development work required. We also build in approval workflows so pricing changes are reviewed before going live.
How accurate are the AI-generated quotes?
The quotes are as accurate as your pricing rules allow. For standardized services with clear pricing (maintenance plans, standard installations, flat-rate repairs), the AI provides exact pricing. For complex projects that depend on site conditions, the AI provides a tight range that sets realistic expectations. We calibrate the quote ranges during setup to ensure they align with your actual job costs. The goal is to give the customer enough confidence to book while protecting your margins.
Does this replace my estimating team?
No. It handles the initial pricing conversation so your estimating team can focus on complex jobs that require site visits and detailed assessments. Think of it as a filter: the AI handles the high volume of "how much does this cost?" inquiries instantly, qualifies the leads, and routes the serious prospects to your team with all the details already captured. Your estimators spend their time on qualified opportunities instead of fielding basic pricing calls all day. Schedule a strategy call and we will show you how it fits into your current workflow.
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